Salon & Spa Appointment Book and Client Register

About the Salon & Spa Appointment Book and Client Register

An appointment book and client register for a salon, spa, barber shop, nail bar or beauty parlour, kept in your browser on your own device. The day book has a column for each stylist, therapist or chair, with every service in its own block for as long as it takes; services booked one after another follow each other, and a stylist who is already busy is flagged. The week shows each person’s bookings and booked hours.

Each client card keeps the contact details, allergies and notes, the preferred stylist, the visits and sales, the colour formulas used and every allergy alert (patch) test with its date and result: a booking of a service your menu marks as needing a test is checked against your own policy and the colour brand’s instructions. Sell packages of sessions, prepaid balances and memberships with a discount, and check out with services, products, tips, split payments and your own payment QR code — UPI for salons in India. Reminders open WhatsApp or the SMS app for one client at a time, for you to send. Receipts, the staff commission report and the daily collection report are a free preview without a pass; a Premium pass gives their PDFs, prints and exports. It is an appointment book for the front desk, not an online booking site.

Common uses

• A salon or barber shop keeping its bookings, clients and takings on the front-desk tablet.
• A colourist who needs each client’s formula and allergy test before every colour service.
• A spa selling packages of treatments and memberships, and seeing what is left on each.
• An owner working out staff commission and the day’s takings by payment method.

Allergy alert tests against your own policy

Mark the services on your menu whose product asks for an allergy alert (patch) test — permanent colour, tints, some lash and brow products — and set your policy under Settings → Allergy alert tests, as the colour brand’s instructions say: how many hours before the service the test must be done, and how long a clear result counts (or a new test before every service). For each booking of such a service the register checks the client’s latest test:

• Allergy test recorded: read with no reaction, early enough and still valid.
• Allergy test needed, Test too close to the service or Test result too old: listed under Allergy tests to arrange with the latest time to test and a reminder for the client.
• Test not read yet or Reaction on the last test: shown on the booking.

The register keeps what you record; it does not decide whether a treatment is safe and gives no medical advice. A consultation and consent form can be made with the Salon & Beauty Client Consultation Form Maker.

Packages, prepaid balances and memberships

• Sessions of a service (5 blow-dries): each use at checkout takes one off, and the receipt shows how many are left.
• A prepaid balance (pay 200, spend 220): pay from it at checkout; the receipt shows the balance left.
• A membership: a percentage off services until it ends, put on the service lines at checkout.

Each can end a number of days after it is sold. Voiding a receipt puts back the sessions and the balance it used and cancels a package it sold.

Checkout, receipts and the payment QR code

A sale lists the services with the stylist who did them, products, packages sold and sessions used, a discount on a line or on the whole bill, the taxes you charge (taken out of tax-inclusive menu prices, or added at checkout) and tips, which are never taxed. Payments can be split between cash, card, UPI, a bank transfer and a prepaid balance; change is worked out. With your UPI ID under Settings (India, in rupees), the checkout shows a UPI QR code with the amount for the client to scan, and receipts with a balance due print one; elsewhere your own payment link can be shown as a QR code. Receipts print on A5, A4 or US Letter, or on a 58 or 80 mm thermal roll.

Your clients’ data stays on this device

The register is kept in this browser’s storage (IndexedDB) on this device and never uploaded. With a passcode every record is stored encrypted with AES-256-GCM. Download an encrypted backup to move it to another device; CSV files of the clients, appointments, sales items and packages download at any time, also without a pass. Messages are never sent for you: each one opens WhatsApp or your SMS app for one client, or copies the text, and a client who does not want reminders is marked on their card.

Limitations

• One device: the register does not sync between devices. Move it with the encrypted backup.
• Clients cannot book themselves: it is the salon’s own book, not an online booking site.
• Taxes are what you enter: the page does not decide which rate applies to your services.
• Reminders are never sent automatically or to many clients at once.
• The commission report uses each stylist’s flat rates; for tiers or an hourly guarantee use the Salon Commission Calculator.

Privacy

On this device; its files download once

Clients’ names, phone numbers and e-mail addresses, allergies, notes, colour formulas, allergy tests, bookings, sales and packages stay in this browser on your device (IndexedDB), encrypted when you set a passcode. Receipts and reports are made on the device. Nothing is uploaded.