Receipt Generator

About the Receipt Generator

Write a clean, numbered receipt for money you received — by cash, UPI, card, cheque or bank transfer — with the amount in figures and in words ("Rupees Twenty Five Thousand Only"), what it was for, the invoice it settles and the balance still due. Print one receipt per A4 page, or two or three copies on a sheet (payer’s copy and office copy) to cut apart, or download a PDF.

GST-registered and took an advance before supplying? Switch to GST receipt voucher: it carries the particulars that rule 50 of the CGST Rules, 2017 lists, works the tax out of the advance (CGST + SGST or IGST) and applies the rule’s fall-backs when the rate or place of supply is not yet known. Cash receipts above ₹5,000 automatically get a box for the ₹1 revenue stamp. Everything stays in your browser.

Common uses

• Shops, tutors, clinics and freelancers acknowledging cash or UPI payments.
• Recording part payments against an invoice, with the balance due on every receipt.
• GST-registered service providers issuing a receipt voucher when a customer pays an advance.
• Societies, clubs and landlords giving members or tenants a numbered receipt (for monthly rent receipts, use the rent receipt generator).

What a GST receipt voucher must show (rule 50)

Section 31(3)(d) of the CGST Act asks a registered person who receives an advance to issue a receipt voucher. Rule 50 of the CGST Rules, 2017 (CBIC text) lists what it contains:

• your name, address and GSTIN
• a consecutive serial number of up to 16 characters (letters, digits, "-" and "/"), unique for the financial year
• the date of issue
• the recipient’s name, address and GSTIN or UIN if registered
• a description of the goods or services
• the amount of the advance
• the rate of tax and the amount of tax charged (CGST, SGST/UTGST, IGST or cess)
• the place of supply with the State’s name and code, for an inter-State supply
• whether tax is payable on reverse charge
• your signature or digital signature

The proviso to rule 50 covers advances taken before the details are settled: if the rate of tax cannot be determined, tax is paid at 18%; if the nature of the supply cannot be determined, it is treated as an inter-State supply (IGST). Tick the matching “not yet known” boxes and the voucher follows these rules.

Goods or services: when is GST charged on an advance?

For services, GST is due on an advance, so the voucher shows the tax inside the amount received (or added on top if you untick “The amount received includes GST”). For goods, Notification 66/2017-Central Tax made the invoice date the time of supply for registered persons other than composition taxpayers, so no GST is charged on the advance itself — the voucher records the advance and the rate, and the tax goes on the tax invoice when the goods are supplied. When you later issue the tax invoice, account for the tax already paid on the advance.

If the supply is taxed on reverse charge, you do not collect GST at all: the recipient pays it to the government. Tick “Tax is payable on reverse charge” and the voucher treats the whole amount received as the value, shows the rate and the tax the recipient pays (marked RCM) and does not add that tax to the amount received.

Revenue stamp on receipts above ₹5,000

Under Article 53 of Schedule I to the Indian Stamp Act, 1899, a receipt for money above ₹5,000 attracts stamp duty of ₹1, paid by fixing a revenue stamp and signing across it. The tool adds a stamp box automatically to cash receipts in rupees above ₹5,000; set Revenue stamp box to Always to print it on other receipts too. States can have their own stamp laws, so check the rule where the receipt is signed.

Good practice for any receipt

• Number receipts in one series and never reuse a number; New receipt counts up the last digits and keeps a financial year such as 2026-27 intact.
• Record the UPI UTR, NEFT/RTGS reference or cheque number so the payment can be matched with the bank statement.
• For cheques the receipt says “Subject to realisation of the cheque.”
• Never write a full card number on a receipt — the tool warns if a reference looks like one.
• Keep the office copy: with two or three to a page, the copies are labelled and separated by a cut line.

Limitations

• The tool lays out the receipt; it does not check that your GST registration, rates or numbering are right for your business. Confirm with the official rules or your accountant.
• It does not make refund vouchers (rule 51) for advances returned without a supply, or tax invoices — use the invoice generator for the invoice.
• GSTIN checks confirm the format and check digit only, not that the registration is active.
• The downloadable PDF draws Latin-script text (with ₹, € and £). For names in Hindi or other scripts, use Print / Save as PDF, which uses your device’s fonts.
• The first PDF download needs a connection to fetch the PDF engine and fonts; Print / Save as PDF works offline.

Privacy

Everything happens in your browser. The receipt, payer details, logo and signature are not uploaded or stored by MySmartCoPilot; the current draft is kept in this browser’s local storage until you press Clear saved data on this device.