Donation Receipt Generator for Indian Trusts and NGOs

About the Donation Receipt Generator for Indian Trusts and NGOs

Give every donor a numbered receipt the day the donation comes in: your organisation’s PAN, its registration under section 12A/12AB and its 80G approval number with their validity, the donor’s name, address and PAN, the amount in figures and in words (lakh and crore), how it was paid and the fund it goes to — with your logo, your signature and your seal. Receipts are numbered per financial year (DR/2026-27/0001 …), kept in a register on your device and never edited once issued: a wrong receipt is cancelled with a reason and issued again under the next number, and a copy printed later says DUPLICATE. Labels can be in English or English and Hindi.

The register warns where the law has consequences: cash above ₹2,000 and gifts in kind give the donor no deduction, an anonymous donation can be taxed as the organisation’s income, and a donation without the donor’s PAN cannot go into the statement of donations. At the year’s end its CSV goes to the Donation Statement CSV Builder for Form 10BD or Form No. 113. Without a pass, receipts, donor statements and the register show as marked page images in the free preview; a Premium pass unlocks their PDFs, pictures and printing. Your own data — the register’s CSV and its encrypted backup — is never locked.

Common uses

• A temple, gurdwara or mosque committee giving receipts at the counter and for online donations.
• An NGO issuing 80G receipts for a fundraising drive from its campaign spreadsheet.
• A school or hospital trust keeping corpus, building-fund and general donations apart.
• An accountant preparing the year’s Form 10BD or Form No. 113 from a clean register.

What every receipt carries

• The organisation: name, address, PAN, the registration under section 12A/12AB (section 332 of the Income-tax Act, 2025) and the 80G approval (section 354 of that Act) with the validity as your order states it, logo, signature and seal.
• The receipt number of the financial year, the date, and DUPLICATE, OFFICE COPY or CANCELLED where that applies.
• The donor’s name, address and PAN (or the passport, voter ID or foreign TIN of a donor without one), the amount in figures and in words, how it was paid — the UTR of a UPI payment, a cheque’s number, date and bank — and the fund.
• For a corpus donation, the donor’s direction that it forms part of the corpus (section 339); for goods, what was given and its value.
• Always: “This is a receipt, not Form 10BE or Form No. 114; the donor’s deduction depends on the certificate downloaded from the income-tax portal.”

The rules behind the warnings

• Cash above ₹2,000: a donation over ₹2,000 is deductible only when it is not paid in cash (section 133(5); 80G(5D) of the 1961 Act).
• Goods: the deduction is allowed only for a donation made as a sum of money (section 133(4)). A donation in kind is still reported, at its value.
• Anonymous donations: a donation without a record of the donor’s name and address is anonymous (section 355(a)), and anonymous donations beyond ₹1,00,000 or 5% of the year’s donations, whichever is higher, are taxed as the organisation’s specified income, unless it was created wholly for religious purposes, or wholly for charitable and religious purposes — for those, only anonymous donations given for a university, school, hospital or other medical institution it runs are taxed (section 337, Table, Sl. No. 1).
• No PAN: the statement of donations needs the donor’s PAN, or without one a passport, voter ID or foreign TIN; Form No. 113 has no code for Aadhaar (Income-tax Rules, 2026, Note 3 of the form). A donation without one cannot be reported, so the donor gets no certificate.

Receipts and the certificate

A receipt is what the organisation gives when the money comes in. The certificate that supports the donor’s deduction is different: Form 10BE (Form No. 114 from FY 2026-27) is downloaded from the income-tax portal after the organisation files its statement of donations, by 31 May after the year (rule 190 of the Income-tax Rules, 2026; the portal’s user manual). This tool never makes Form 10BE, Form No. 114 or pre-acknowledgement numbers. Its register is the starting point of that statement: send it to the Donation Statement CSV Builder, which adds up each donor’s donations by type and mode.

Your register stays on this device

The register is kept in this browser’s storage (IndexedDB) on this device and is never uploaded. With a passcode, every record is stored encrypted with AES-256-GCM under a key that only your passcode opens (PBKDF2-SHA-256 with 600,000 iterations, the OWASP Password Storage Cheat Sheet figure). The encrypted backup moves it to another device; nobody can recover a lost passcode or passphrase. Receipts are shared one at a time, from your own phone or e-mail: nothing is sent from this page.

Limitations

• One device: the register does not sync between computers or phones. Move it with the encrypted backup.
• It does not file anything and never makes Form 10BE, Form No. 114 or pre-acknowledgement numbers: those come only from the income-tax portal.
• The validity of your registration and approval is printed as you type it; the tool cannot check it with the portal.
• An ID’s format is checked, not whether it belongs to the donor or exists.
• Messages are never sent in bulk: a thank-you opens WhatsApp or your SMS app for one donor at a time.

Privacy

Donors’ names, addresses, PANs and phone numbers, the receipts and your organisation’s details stay in this browser on your device (IndexedDB), encrypted when you set a passcode. Receipts are made on the device; backups are encrypted on the device. Nothing is uploaded.