Lorry Receipt (LR) and Bilty Generator for Indian Transporters

About the Lorry Receipt (LR) and Bilty Generator for Indian Transporters

Make the lorry receipt (LR, bilty or consignment note) your transport company issues for each load. Fill in your company with its GSTIN and PAN, the consignor and consignee with theirs, from and to, the vehicle and driver, the packages — how many, how packed, what they are said to contain, the actual and the charged weight — and the freight: a fixed amount or a rate per kg, quintal, tonne or package, with loading, door collection and delivery, LR charges and an advance. Choose whether the freight is paid, to pay or to be billed, and who pays the GST on it: the consignor or the consignee under reverse charge, or you at 5% or 18% under forward charge, as CGST + SGST or IGST.

The LR shows the goods’ invoice and e-way bill numbers, the insurance and risk, your remarks and your own terms, and prints as consignor, consignee, driver and office copies on A4 or A5. LR numbers run in your own series; New LR puts the finished one in the LR register, which lists every LR on this device and exports to Excel. Saved parties and vehicles fill in a form in a click.

Without a pass the free preview shows every copy as page images marked “MySmartCoPilot preview · not for use”, with the worked-out freight, GST, totals and amount in words hidden; a Premium pass downloads the PDF, prints the copies, copies the text and exports the register. Your entries, the saved lists and the register stay yours and are never locked. Everything stays in your browser. The LR is your own document: this page does not make e-way bills.

Common uses

• A truck owner or transport company issuing an LR for each load booked at its office.
• A booking agent keeping a register of every bilty issued, with freight to pay and freight paid.
• A transporter giving the consignor, the consignee and the driver their copies and keeping the office copy.
• Rebuilding a month’s LR register in Excel for accounts and GST.

What the LR shows

• Your company: name, address, GSTIN, PAN, phone, branch and logo.
• The consignment: LR number and date, from and to, consignor and consignee with their GSTINs and States, vehicle number and type, driver, licence and mobile.
• The packages: how many, how packed, what they are said to contain, the actual and the charged weight, with their totals.
• The freight: the freight with the rate it comes from, each other charge, the GST and the total in figures and words, the advance and the balance, and who pays the freight — paid, to pay or to be billed (and to whom).
• The goods’ papers: the invoice number, date and value, and the e-way bill number and date.
• Insurance and risk: at owner’s or carrier’s risk, who insured the goods, the insurer, policy and amount.
• Your remarks, your own terms and conditions, and signatures for the consignor, the consignee and you, on each copy with its marking.

GST on the freight

Transport of goods by a goods transport agency is taxed at 5% without input tax credit, paid either by the person paying the freight under reverse charge or by the transporter under forward charge, or at 18% with input tax credit, charged by the transporter under forward charge (GST Council’s recommendations on goods transport agencies). Choose what applies to this load:

• Reverse charge (consignor or consignee): no GST is added to the LR; it says who pays it, at 5%. Whether a freight payer pays under reverse charge depends on who they are — the GST Reverse Charge Checker explains the rule.
• Forward charge (5% or 18%): you charge the GST on the freight and the other charges. It is IGST when the freight payer is in another State, and CGST + SGST in your own State; the page works this out from the two GSTINs, or you choose it.
• No GST: for a load on which no GST is charged.

This page writes the choice you make on the LR; it does not decide your tax.

The e-way bill

For goods moved by road, the e-way bill’s Part-B holds the vehicle number, and an e-way bill is complete only once Part-B is filled in; a party without a GSTIN is entered as “URP” (unregistered person), according to the e-way bill portal’s FAQs. Generate the e-way bill on its portal and put its number on the LR: this page reminds you when the invoice value is above ₹50,000 and no number is given. The E-Way Bill Validity Calculator works out how long it lasts.

The register, saved parties and vehicles

• New LR puts the LR you finished in the register (once it has a number, a consignor and a consignee) and starts the next number; Save this LR to the register does it at any time, and saving an LR again updates it.
• The register lists every LR with its date, route, consignee, packages, total and freight basis. Open brings one back into the form to see, print or copy again.
• Register as Excel gives a sheet of every LR with its weights, freight, other charges, GST, total, advance, balance, GST payer, invoice and e-way bill, and a totals row.
• Back up the register saves your LRs as a file you can restore in any browser; saved parties and vehicles fill a form from a list. All of it stays in this browser.

Sources

• GST Council’s recommendations on goods transport agencies — GST on goods transport by a goods transport agency
• e-way bill portal’s FAQs — Part-B, the vehicle number and unregistered parties

Limitations

• The LR is your own document: it does not make or check e-way bills, and it does not decide who pays GST — you choose it.
• Totals are of one load. The register keeps up to 500 LRs in this browser; back it up to keep more, or to move it to another device.
• Terms and conditions are yours: the page prints what you write and does not supply legal wording.
• Amounts are in rupees; weights in kilograms.

Privacy

On this device: nothing is sent

Everything is made in this browser. Your draft, your saved parties and vehicles and your LR register are kept in this browser’s storage on this device and never uploaded; “Clear saved data on this device” clears the draft, and the register and lists have their own delete buttons.