E-Way Bill JSON Generator (India)

About the E-Way Bill JSON Generator (India)

Make the bulk upload file of the e-way bill portal from the invoices you already have: an Excel or CSV sales register (Tally, Busy, Vyapar, Zoho or your own sheet), a Shopify, WooCommerce or Amazon export, or invoices saved by the Invoice Generator. Each invoice of goods becomes an e-way bill in the format of NIC’s E-Waybill JSON Preparation tool — consignor, bill-to and ship-to, dispatch-from, items with HSN codes and tax rates, and Part-B when the sheet has the mode, vehicle, transporter or transport document.

Every row is checked first: GSTINs, PIN codes, HSN codes, vehicle number formats, the documents each mode of transport needs, and the ₹50,000 consignment value. After generation, make the vehicle (Part-B) update, consolidated e-way bill and transporter update files from a sheet of e-way bill numbers. MySmartCoPilot never logs in to the portal: you upload the files yourself, and everything else happens in your browser.

Common uses

• Dispatching many invoices a day without typing each e-way bill on the portal.
• Businesses whose billing software has no e-way bill export, on Mac or Linux as well as Windows.
• Transporters and dispatch desks updating vehicles or consolidating e-way bills for a truck.
• Keeping a printed record of the e-way bills of a dispatch run.

What is checked

• Parties: your GSTIN, the customer’s GSTIN (or URP), 6-digit PIN codes for dispatch and delivery, and State codes — State 99 for exports, with the port or airport as the place of delivery.
• Items: HSN codes of goods (at least one item must be goods), units, and rates written as CGST + SGST or IGST as the invoice charges them.
• Part-B: road needs a vehicle number or a transporter ID (without a vehicle, only Part-A is generated); rail and air need the transport document number and date, and a rail RR or PWB number is checked against the form the e-way bill system matches with the Railways (F + station code + 9-digit RR for FOIS, P + station code + 10-digit PWB for parcels, L + 9-digit RR for leased wagons); ship or road cum ship needs either, with vehicle type O. Vehicle numbers are checked against the formats the e-way bill system accepts.
• Distance and dates: at most 4,000 km, and the actual distance (1 to 100 km) when the goods are dispatched and delivered within one PIN code; the transport document cannot be dated before the invoice; no e-way bill is made for a document dated more than 180 days ago, as the e-way bill system refuses those. Without a distance, 0 km is written, as NIC’s tool does for a blank distance, and the e-way bill system works the distance out from the PIN codes — check it on the portal.
• Value: consignments of ₹50,000 or less (exempt goods not counted, as rule 138 says) are left out unless you include them.

Validity of an e-way bill

Rule 138(10) of the CGST Rules, 2017 gives one day for every 200 km or part of it — every 20 km for over dimensional cargo or a shipment with a leg by ship — and a day ends at midnight of the day after the e-way bill is made. A 980 km road trip gets 5 days. The summary shows the days for each e-way bill and the last day if it is generated today; the portal’s own date is final, and validity starts only once Part-B is entered.

Updates after generation

• Vehicle (Part-B) updates: e-way bill number, mode, new vehicle or transport document, the place and State the vehicle starts from, and the reason (break down, transhipment, first time or others with a remark).
• Consolidated e-way bills: e-way bill numbers carried in one vehicle; rows with the same vehicle, place and State become one trip sheet.
• Transporter updates: e-way bill number and the new transporter’s GSTIN or TRANSIN.

The formats are those of NIC’s bulk generation tools, with the field rules of their attribute files.

Format and limits

The bulk file is { "version": "1.0.0621", "billLists": [ … ] }, as NIC’s E-Waybill JSON Preparation tool writes it; the transporter update file has its own version, 1.0.0219. NIC’s bulk generation guide recommends about 2,000 requests per file, so larger registers come as several files in a .zip. The e-way bill portal is the authority: it can refuse a bill this check passes, for example when the distance differs from its PIN-to-PIN distance by more than 10%.

Limitations

• E-way bills for invoices and bills of supply only (supplies, exports, SKD/CKD lots): movements under a delivery challan (job work, own use, exhibitions, line sales) and inward e-way bills (purchases, imports, sales returns) are made on the portal.
• Distances are not looked up: give them, or leave them for the e-way bill system to work out from the PIN codes.
• E-way bills made with the e-invoice (IRN) are not needed again here; the E-Invoice JSON Generator can include the e-way bill part in the e-invoice.
• Rules and limits within a State, such as a higher value limit for movement inside it, are not checked.
• This is not an official NIC tool; the e-way bill portal has the final word.

Privacy

Your invoices and the e-way bill files are read and written in your browser; nothing is uploaded. Business details and column choices are kept in this browser.