E-Way Bill Validity Calculator (India)
Expiry date and time of an e-way bill from its distance, with the extension window.
Day by day
| Day | Ends at | Distance covered |
|---|
How this was calculated
Rule 138(10) of the CGST Rules, the e-way bill portal’s FAQs and NIC’s advisory on extensions. Times are Indian Standard Time.
Tax rules and rates change. This calculator follows the rules described on this page and may not cover every situation. Check the official source or a qualified tax professional before filing or invoicing.
About the E-Way Bill Validity Calculator (India)
An e-way bill is valid for one day for every 200 km or part of 200 km of the distance on it — one day for every 20 km for over-dimensional cargo and for multimodal shipments with a leg by ship — under rule 138(10) of the CGST Rules. Each day ends at midnight, and the first day ends at midnight at the end of the day after the e-way bill was generated, so a bill made at 00:04 and one made at 23:58 on the same date expire together.
Enter when Part-B was first filled in and the distance, and the calculator gives the exact expiry in Indian Standard Time, the midnight that ends each day, the portal’s extension window (8 hours before to 8 hours after the expiry), the days an extension adds for the distance still to go, and whether the consignment needs an e-way bill at all. It also tells you, from your device’s clock, whether the bill is still valid right now. Nothing you enter leaves your browser.
How to use it
- Enter the date and time Part-B was first filled in (the vehicle number, or the first transport document for rail, air or ship): the validity starts then. Now fills in the current time in India.
- Enter the approximate distance in km, as on the e-way bill.
- Choose the kind of cargo: regular, over-dimensional, or multimodal with a leg by ship.
- Optional: open Is an e-way bill needed? for the ₹50,000 check and the date of the invoice or challan, and Extension for the distance still to go.
- Read the expiry, the status right now and the day-by-day table, then Copy summary.
Examples
⌈310 ÷ 200⌉ = 2 days Day 1 ends at midnight between 6 and 7 October, day 2 at midnight between 7 and 8 October Valid until 11:59 pm on 7 October 2026 · extension window 4:00 pm on 7 October to 8:00 am on 8 October
Either way, the first day ends at midnight between 15 and 16 March, and the second at midnight between 16 and 17 March.
The time of day does not change the expiry: only the date of generation and the distance do.
⌈45 ÷ 20⌉ = 3 days
Rows 3 and 4 of the table in rule 138(10): one day up to 20 km, one more for every 20 km or part after that.
E-way bill needed: the third proviso to rule 138(1) requires one for inter-State job work whatever the value.
Common uses
- Tell a driver until when the e-way bill is good, as a date and time, before the truck leaves.
- Check whether a delayed consignment can still be extended, and from when the portal allows it.
- Plan an over-dimensional load, where 20 km a day makes the validity much longer.
- Check whether a consignment needs an e-way bill at all before generating one.
The validity table of rule 138(10)
- Regular cargo: one day up to 200 km, then one more day for every 200 km or part of 200 km. 100 km became 200 km with Notification 94/2020–Central Tax.
- Over-dimensional cargo (a single indivisible unit beyond the dimensions of rule 93 of the Central Motor Vehicles Rules) and multimodal shipments in which at least one leg is by ship: one day up to 20 km, then one more day for every 20 km or part of 20 km.
- So 1–200 km is 1 day, 201–400 km 2 days, 401–600 km 3 days, and so on. The Commissioner can extend the validity of certain goods by notification (first proviso); this calculator applies the table only.
When the validity starts and ends
Explanation 1 to rule 138(10) counts the validity from the time the e-way bill is generated, and each day as the period expiring at midnight of the day immediately following the date of generation. The e-way bill portal’s FAQs add that the validity starts with the first entry in Part-B (the vehicle number, or the transport document for rail, air or ship) and is not recalculated when Part-B is updated later.
An e-way bill with 2 days generated on 5 October is therefore valid until 11:59 pm on 7 October, whatever the hour on 5 October. The calculator works in Indian Standard Time (UTC+5:30), so its answer is the same on a phone set to any time zone.
Extending an e-way bill
- The third proviso to rule 138(10) allows an extension within eight hours from the time of expiry; the portal opens the option 8 hours before and 8 hours after the expiry.
- The transporter carrying the goods extends it, for exceptional reasons such as a natural calamity, a law-and-order problem, trans-shipment delay or an accident, by entering the reason, the current place, the distance still to go and Part-B. Part-A cannot be changed. The new validity is worked out from the remaining distance, at the same 200 km or 20 km a day.
- NIC’s advisory on e-way bill updates limits extensions to 360 days from the original generation, and generation to documents dated within the last 180 days.
- Once the extension window has closed, the goods should not move on the old e-way bill.
When an e-way bill is needed
- Rule 138(1): before goods of a consignment value over ₹50,000 move — for a supply, for reasons other than a supply, or as an inward supply from an unregistered person. The consignment value is the value under section 15 on the invoice, bill of supply or delivery challan, including central, State or UT, integrated tax and cess, and excluding exempt goods invoiced with taxable ones.
- Whatever the value: goods sent by a principal to a job worker in another State or UT, and handicraft goods moved to another State or UT by a person exempt from registration.
- Below ₹50,000 you may still generate one (rule 138(3)). For movement within a State, the portal points to each State’s own threshold.
- Rule 138(14) lists movements that need none, such as goods carried by a non-motorised conveyance and the goods in its annexure.
Limitations
- It does not connect to the e-way bill portal: it cannot see whether a bill was generated, extended, cancelled or verified, and it does not generate or extend one.
- The validity follows the distance you enter. The portal accepts at most 10% more than its own PIN-to-PIN distance, so a much longer distance would be refused there.
- Longer validity notified for particular goods (the first proviso to rule 138(10)) and the intra-State thresholds of individual States are not built in.
- A consolidated e-way bill has no validity of its own: each e-way bill in it keeps its own.
Privacy
Everything is worked out in your browser. The dates, distances and values you enter are never uploaded.
Frequently asked questions
How many days is an e-way bill valid for 500 km?
Three days for regular cargo: 500 ÷ 200 = 2.5, and a part of 200 km counts as a whole day. For over-dimensional cargo it would be 25 days (500 ÷ 20).
At what time does an e-way bill expire?
At midnight. The first day ends at midnight at the end of the day after the date of generation, and every further day one midnight later. A 1-day e-way bill generated at any time on 14 March is valid until 11:59 pm on 15 March.
Can I extend an e-way bill after it has expired?
Yes, within 8 hours after the expiry: the portal offers the extension from 8 hours before to 8 hours after it. After that window, the goods need a new e-way bill. Extensions stop 360 days after the e-way bill was first generated.
When does the validity start — at Part-A or Part-B?
At the first entry in Part-B: the vehicle number for road transport, or the first transport document number for rail, air or ship. Later updates of Part-B do not restart it. The Part-A number alone stays usable for 15 days for filling in Part-B (rule 138(9), second proviso).
What counts as over-dimensional cargo?
Explanation 2 to rule 138(10): cargo carried as a single indivisible unit that exceeds the dimensional limits of rule 93 of the Central Motor Vehicles Rules, 1989. It gets one day for every 20 km instead of 200 km — as do multimodal shipments in which at least one leg is by ship.
Is an e-way bill needed below ₹50,000?
Not under rule 138(1), except for inter-State job work and for handicraft goods moved to another State by a person exempt from registration, which need one whatever the value. You may still generate one voluntarily, and for movement within a State check that State’s own threshold.