Job Application Tracker

About the Job Application Tracker

Keep your whole job search in one place, in your browser. Add each application — paste the job advert and the company, role, location, salary and last day to apply are filled in — and move it from Wishlist through Applied, Screening and Interviewing to Offer and Accepted on a drag-and-drop board. Open it to plan interview rounds and add them to your calendar, keep the recruiter and other contacts, set follow-ups, and pick a ready message for each stage: a follow-up after applying, a thank-you after an interview, a reply to an offer.

Reminders say what is due: follow-ups, interviews, thank-yous, deadlines, and applications that have had no answer for too long. The calendar shows every date of the month, and the stats show your response rate, the stages reached, which sources work best and how long employers take to answer.

Everything stays in this browser on this device: lock it with a passcode, keep an encrypted backup, and move your own data in and out as CSV or JSON files at any time. With a Pro pass you keep as many applications as you need and unlock the full stats with their PDF, CSV and printing, the calendar files and the ready messages; without one, the free preview keeps up to 15 applications and shows the first rows of the stats and the first words of each message.

Common uses

• Applying to many jobs at once without losing track of who answered.
• Remembering to follow up a week after applying, and to thank interviewers the next day.
• Seeing which job sites and referrals actually lead to interviews.
• Keeping a dated record of every application and interview, printed as a report when someone asks for one.

What the stats measure

• Applications sent: the applications whose application date falls in the period (wishlist entries are not counted).
• Answer: any reply after you applied: a move past Applied, a rejection, or an interview round. No response is not an answer.
• Response rate = answers ÷ applications sent. Interview rate = applications that reached an interview (a round, or the Interviewing stage or later) ÷ applications sent. Offer rate = applications that reached an offer ÷ applications sent.
• Stages reached: how many applications got at least that far, also those rejected later; from the stage before divides that number by the stage before it.
• Time to an answer: the days from the application to the first answer, as the median (the middle value) and the average.
• Sources: the same counts for each place you found jobs, to see which work best for you.

Reminders and the calendar

• Follow-ups: an application you send gets a follow-up after the days you choose (7 by default). The employer’s first answer closes it, and closing the application closes them all.
• No answer: when an application has had no answer for that long and no follow-up is planned, the reminders suggest one; after 21 days (your choice) they suggest marking it No response.
• Thank-you: the day after each interview round, a reminder to thank the interviewer, with the message ready.
• Calendar file: an iCalendar file (.ics) that Google Calendar, Apple Calendar and Outlook import, with a reminder before each interview (1 hour by default). Its events keep their IDs, so importing it again updates them instead of adding copies.

Salaries as you write them

Type a salary the way the advert or the recruiter says it: 12–15 LPA, ₹12,00,000 – ₹15,00,000, 8.5 lakh, 1.2 Cr, ₹40,000 a month, $120k–$140k, €55,000 a year or $45/hr. One lakh is 1,00,000 (100,000) and one crore is 1,00,00,000 (10 million); LPA means lakhs per annum. Without a stated period, an amount the size of a month’s pay is read as monthly. The form shows how it read each salary, so you can check it.

Importing your applications

Under Data & backup, choose Applications and a CSV file whose first row names the columns: Company (needed), Role, Status, Applied on, Source, Location, Salary and more; download the template to see them all. The column names of other trackers and spreadsheets are recognised too (Company Name, Job Title, Date Applied, Stage, Job Link…), and so is the job applications file of a LinkedIn data download.

Dates are read day first or month first, as you choose; when a file can only be one of them (31/10 or 10/31), it is read that way. Statuses such as Rejected, No response, Phone screen or Offer received are matched to the board’s stages. Rows with a problem are listed with their line number and left out, and an application already in the register is skipped.

Your data

• Where it is: in this browser on this device (IndexedDB). It is not uploaded, so MySmartCoPilot has no copy and cannot read it.
• Passcode: with a passcode set, every record is stored encrypted with AES-256-GCM, the key made from your passcode with PBKDF2-SHA-256 and 600,000 rounds. A passcode cannot be reset: keep a backup.
• Backups and exports: an encrypted backup file with the whole register, and CSV and JSON files of your applications, rounds and follow-ups. They are your own data and always download, also without a pass.
• Cover letters: Write a cover letter on an application opens the Cover Letter & Recruiter Email Generator with its job advert, company and role, passed inside this browser tab and never in the web address.

Limitations

• One browser on one device: the register is never added to a MySmartCoPilot account and does not sync. To use it on another device, restore an encrypted backup there.
• It does not apply for you, read your e-mail or watch job sites: you add each application yourself, from the advert or from a CSV file.
• Up to 2,000 applications, each with up to 20 interview rounds, 30 follow-ups and 10 contacts.
• Clearing this browser’s site data deletes the register: keep encrypted backups.
• The ready messages are in English, with gaps in [square brackets] for what only you can say.
• The first PDF needs a connection once, to load the PDF engine.

Privacy

On this device; its files download once

Everything happens in your browser. Applications, contacts, notes, interview rounds and follow-ups are kept in this browser’s IndexedDB on this device — encrypted when you set a passcode — and are never uploaded. Backups and exports are files you download yourself.