Salary Certificate Generator
A salary certificate for the bank, embassy or landlord, on your letterhead.
Preview
Word (.docx) opens in Microsoft Word, LibreOffice and Google Docs for editing. Print / Save as PDF uses your browser; Download PDF builds the A4 file directly.
About the Salary Certificate Generator
Banks, embassies and landlords often ask for a salary certificate: a letter from the employer confirming that someone works there, since when, in what role, and what they earn. Fill in the company, the employee and the monthly salary components, and the certificate builds itself on your letterhead — the employment details, a monthly and annual breakup of earnings and deductions with gross and net pay, the amount in words, an optional table of the last 3–6 months’ pay, the purpose, and a signature block with a box for the company seal.
Download it as a PDF or an editable Word file, or print it. Rupees and other currencies (dirham, dollar, euro, pound…) are written in words in the right style.
How to use it
- Choose the heading and whether the certificate is to whom it may concern or addressed to a bank, embassy or landlord.
- Fill in the company letterhead once and add your logo — it is kept in this browser for the next certificate.
- Enter the employee’s name, designation, date of joining and type of employment (and the last working day for a former employee).
- Enter each monthly earning and deduction. The gross, net and annual figures and the amount in words update as you type.
- Tick Add a table of the last months’ salary and use Fill with the monthly figures, then adjust any month that differed.
- Choose the purpose, add the signatory, signature image and seal box, check the preview, then Download PDF, Download Word or Print.
Examples
This is to certify that Ms Asha Rao has been working with Example Software Pvt Ltd since 01 Jun 2021. She is currently employed as Senior Software Engineer on a permanent, full-time basis. Gross ₹1,20,000.00 a month (₹14,40,000.00 a year) · deductions ₹13,000.00 · net ₹1,07,000.00 Her gross monthly salary is ₹1,20,000.00 (Rupees One Lakh Twenty Thousand Only). This certificate is issued at the request of the employee for applying for a home loan with Example Bank Ltd.
AED 18,000.00 (Eighteen Thousand UAE Dirhams Only) · “…in support of a visa application for Germany.”
What the certificate includes
- Letterhead with logo, the date and a reference number
- The addressee, or “To whom it may concern”
- The employee’s name, ID, designation, department, place of work, date of joining (and last working day), type of employment, and optionally PAN and UAN
- The salary breakup: each earning and deduction, a month and a year, with gross salary, total deductions and net salary
- The gross or net salary — or the annual gross — in words, and the annual CTC if you enter it
- An optional table of the salary paid for the last 3 to 6 months, with the dates it was credited
- The purpose, an optional line that the company takes on no liability, and the signature block with a box for the seal
Getting it accepted
- Use the figures in your payroll records — the certificate states them “as per our records”. Lenders and embassies may compare them with your payslips and bank statements, so they should match.
- Some banks and embassies have their own format or ask for particular wording. Use Other lines for it, or download the Word file and edit it.
- The certificate must be signed by someone authorised to sign for the company, usually with the company seal. Leave the seal box on, and print and stamp it, or add a signature image for an e-mailed copy.
- For a visa, check whether the embassy wants the salary in the local currency or in rupees; choose the currency at the top.
Salary certificate or payslip?
A payslip shows one month’s pay; a salary certificate confirms the employment and the current salary in one signed letter, which is what a lender or embassy asks the employer for. Some ask for both. The payslip generator makes monthly payslips with the Indian PF, ESI and wage-code checks.
Limitations
- The figures are what you enter; the tool does not work out PF, ESI or income tax — use the payslip generator or your payroll for those.
- Annual figures are twelve times the monthly ones. If pay changed during the year, use the recent-months table or Other lines to explain it.
- The PDF draws Latin-script text with ₹, € and £. For names in other scripts, download the Word file or use Print / Save as PDF.
- The first download needs a connection to fetch the PDF or Word engine; Print / Save as PDF works offline.
Privacy
Everything happens in your browser. Salary details, your logo and signature are not uploaded or stored by MySmartCoPilot; the draft is kept in this browser’s local storage until you press Clear saved data on this device.
Frequently asked questions
What should a salary certificate contain?
The employer’s letterhead, the date and a reference number; the employee’s name, designation and date of joining; the salary breakup with gross and net pay a month and a year; the purpose; and the signature of an authorised person with the company seal. This tool includes all of them.
Who signs a salary certificate?
Someone authorised to sign for the company — usually the HR manager, a director or the finance head — normally with the company seal.
Can I make a salary certificate for a former employee?
Yes. Choose Former employee and enter the last working day: the certificate then speaks in the past tense and shows the salary last drawn.
Can I edit the certificate in Word?
Yes. Download Word gives an editable .docx with the letterhead, tables and signature block, which opens in Microsoft Word, LibreOffice and Google Docs.
Does it write the salary in words?
Yes — in the Indian style for rupees (“Rupees One Lakh Twenty Thousand Only”) and in the international style for other currencies (“Eighteen Thousand UAE Dirhams Only”).
Is anything I type uploaded?
No. The certificate is built in your browser, and the draft is saved only in this browser until you clear it.