Payslip Generator

About the Payslip Generator

Fill in the employer, the employee and the month, enter each earning and deduction, and a clean A4 payslip builds itself: employee details, pay period, paid days and loss of pay, earnings and deductions side by side, employer contributions, net pay in words and, if you want, year-to-date totals. Download it as a PDF or print it.

The India layout works out EPF (12% each from employee and employer, with 8.33% to EPS, on wages up to the ₹25,000 ceiling) and ESI (0.75% and 3.25% up to ₹21,000), and checks the Code on Wages rules — deductions within 50% of wages and payment by the 7th of the next month. The UK layout prints the itemised pay statement with hours, tax code and NI number. Other countries gives a plain layout in any of 22 currencies. Nothing you type leaves your browser.

Common uses

• Small businesses, shops and startups issuing monthly wage slips without payroll software.
• Employers of domestic staff or drivers who want a clear record of pay and deductions.
• UK employers and workers checking that a payslip shows what it must (gross, deductions, net, hours).
• Re-issuing a lost payslip from the employer’s own figures.

What an Indian wage slip covers

Under section 50(3) of the Code on Wages, 2019 every employer issues wage slips to employees "in such form and manner as may be prescribed" (employers of not more than five people for agriculture or domestic purposes are exempt from the register and slip duties, s.50(4)). The form comes from the rules of the appropriate Government, so check them for your establishment. A complete slip shows the employer and employee, the wage period, days paid and unpaid, each earning, each deduction, the net pay and how and when it was paid — which is what this layout prints.

Monthly wages must be paid before the end of the 7th day of the following month (s.17(1)(iv)); weekly wages on the last working day of the week, fortnightly wages within two days of the fortnight’s end, and on resignation, dismissal, retrenchment or closure within two working days (s.17(2)). The tool warns if the pay date is later than the 7th.

EPF on the payslip

• Employee: 12% of PF wages — basic + DA + retaining allowance by default, the figure EPFO’s examples use. The Code on Social Security, 2020 (s.2(88)) defines wages as all pay except items such as HRA, conveyance, overtime, commission and bonus, and adds back those items where they are more than half of the pay; when that reading would change the contributions, the tool shows both figures so you can enter the right PF wages.
• Employer: 12%, of which 8.33% goes to the pension scheme (EPS) on wages up to the ceiling and the rest to EPF. Members outside EPS get the whole 12% in EPF.
• Wage ceiling: ₹15,000 a month until 16 September 2026 and ₹25,000 from 17 September 2026 (S.O. 5109(E)). For September 2026 the tool splits the month by days — 1–16 at ₹15,000 and 17–30 at ₹25,000 — as EPFO describes.
• Contributions are rounded to the nearest rupee, matching EPFO’s example (₹25,000 → ₹3,000, EPS ₹2,083, EPF ₹917). Untick On wages up to the ceiling if your establishment contributes on full wages.
• The employer’s EDLI (0.5%) and administration charges (0.5%) are not part of the employee’s account and are not shown.

ESI on the payslip

ESIC lists the contribution rates as 0.75% for the employee and 3.25% for the employer and the coverage limit as ₹21,000 a month (₹25,000 for persons with disability). Overtime is counted for contributions but not for deciding coverage, and there is no employee share when the average daily wage is ₹176 or less. The tool decides coverage on the full monthly wage, so a month shortened by unpaid days does not bring an employee above the limit into ESI; contributions are on the wages actually paid. Contributions run in six-month periods (April–September, October–March); if wages rise above the limit during a period, tick Still covered this contribution period. The tool rounds each ESI share up to the next whole rupee — switch off Work out ESI to enter your own figures.

Deductions and the 50% limit

Section 18 of the Code on Wages lists the only deductions an employer may make — fines, absence from duty, damage or loss, housing and amenities, recovery of advances and loans, income tax and other statutory levies, provident fund and similar social-security contributions, co-operative society and trade-union dues and a few more — and section 18(3) caps the total in a wage period at 50% of the wages. For this check the tool uses wages as the Code defines them: all pay except statutory bonus, commission and reimbursed expenses, with any excess of those over half the pay added back. A deduction for absence from duty is one of the deductions the limit covers (s.18(2)(b)), so with unpaid days the tool adds the cut for those days to the other deductions and compares the total with the full wages for the period. A cut for unpaid days may not be a larger share of the wages than the days absent are of the days the employee had to work (s.20(2)).

UK payslips

Employees and workers have a right to an itemised pay statement (Employment Rights Act 1996, s.8), given on or before payday. It must show pay before and after deductions, the amount of each deduction that can change (such as tax and National Insurance) and, when pay varies with the time worked, the hours. Fixed deductions can instead be explained in a separate standing statement. The UK layout prints the employee’s NI number, tax code and the tax month; enter PAYE, NI, pension and student-loan amounts from your payroll software — this tool does not calculate them.

Limitations

• Income tax (TDS or PAYE), professional tax, National Insurance and pension are not calculated — enter the amounts your payroll works out. Professional tax depends on the State.
• EPF and ESI follow the published rates and ceilings described above; special cases (international workers, exempted establishments, reduced rates, arrears) need your PF or ESI adviser.
• One payslip at a time. The PDF draws Latin-script text with ₹, £ and €; for names in other scripts, use Print / Save as PDF.
• A payslip is the employer’s record of pay actually made. Only issue payslips with real figures — a payslip with false figures, for example for a loan or visa, is a false document.

Privacy

Everything happens in your browser. Salaries, PAN, UAN, NI numbers and bank digits are not uploaded or stored by MySmartCoPilot; the draft is kept in this browser’s local storage until you press Clear saved data on this device.