Client Progress Report Maker for Trainers and Dietitians (branded PDF)

About the Client Progress Report Maker for Trainers and Dietitians (branded PDF)

A report builder for personal trainers, online coaches and dietitians. Type your client’s check-ins — weight, waist, hips, chest, arm, thigh and neck, steps, workouts, calories, protein and how much of the plan they followed — or import them from a CSV file, and the tool works out the change since the first check-in, the weekly rate and the averages, and draws charts.

From the tape measurements it adds two clearly labelled estimates: body fat by the US Navy tape method and the waist-to-height ratio, with the equations of the Body Fat Calculator and the Waist-to-Height Ratio Calculator. Add before and after photos on an alignment grid — with a consent tick, a face blur that runs on your device, and no photos at all for clients under 18 — then your comments and next goals, and, with a Premium pass, download a PDF on your letterhead or phone pictures to send on WhatsApp; the free preview shows the report as marked page images. The report shows numbers only: no medical interpretation, no ranges and no labels.

Common uses

• Personal trainers sending a monthly progress report with their gym’s or brand’s logo.
• Online coaches turning weekly check-ins from a spreadsheet into a report and a WhatsApp picture.
• Dietitians and nutritionists showing weight and waist changes next to calories, protein and how closely the plan was followed.
• Gyms giving members a printed review at a renewal.

How the numbers are worked out

• Change: the latest value minus the first, over the check-ins that have that measurement.
• Weekly rate: the least-squares slope through every check-in with a value, per 7 days — one unusual weigh-in moves it less than (latest − first) ÷ weeks would.
• Body fat (estimate): the US Navy circumference equations (Hodgdon and Beckett), with lengths in inches: men 86.010 × log10(waist − neck) − 70.041 × log10(height) + 36.76; women 163.205 × log10(waist + hips − neck) − 97.684 × log10(height) − 78.387. They need the sex, height, neck and waist, and the hips for women. The equations as written are quoted in McClung et al., which also compared them with DXA body scans: on average they read about 4 points lower, more so in men.
• Waist-to-height ratio (estimate): waist ÷ height, in the same units.
• Averages: steps, workouts, calories, protein and plan followed are averaged over the check-ins that have them.

No bands, healthy ranges or labels are added to any number: what the numbers mean for your client is for you to say in your comments.

Measuring for the tape method

As for the Body Fat Calculator: men measure the waist (abdomen) at the navel; women measure the waist at its narrowest and the hips at their widest; the neck is measured just below the larynx. Use the same tape, the same spots and the same time of day at every check-in, so the changes are real changes.

Importing check-ins from a spreadsheet

Save the sheet as CSV. The first row names the columns — date is needed; weight, waist, hips, chest, arm, thigh, neck, steps, workouts, calories, protein, adherence and notes are read when present, in any order and with or without units in the name. Dates written with numbers are read in your country’s order (day/month/year or month/day/year); dates with month names and year-month-day dates are read anywhere. Values out of range are left out and listed, and a date already in the report is filled in rather than repeated. Values are taken in the units chosen in the report.

Photos, consent and face blur

Photos are optional and are printed only when you tick that the client is 18 or older and agreed in writing. For clients under 18 the tool does not take photos and prints none. Blur the face finds the face with MediaPipe Pose Landmarker running in your browser and blurs the head; Blur an area by hand covers anything else. The blur changes the photo in the report — the unblurred photo is not kept with it (a copy you saved before blurring keeps the photo it had). Photos are shrunk and kept in this browser only. Take before and after photos from the same spot, distance and light, so the grid lines help compare them.

Limitations

• Body fat and the waist-to-height ratio are estimates from tape measurements, labelled as estimates; they are not a body scan and not a medical assessment.
• The report does not interpret anything: no healthy ranges, no blood pressure or blood sugar, no disease names. Write your own comments.
• Up to 120 check-ins per report.
• The face finder needs the person’s head in the photo and may miss a face that is turned away or covered: check every photo, and blur by hand where needed.
• Reports and photos are kept in this browser on this device; download report files to keep copies or to move them.

Privacy

Everything stays in this browser on your device: client names, check-ins, photos and saved reports (IndexedDB and localStorage). Faces are found and blurred on the device, CSV files are read on the device, and PDFs and pictures are made on the device; nothing is uploaded.