Chemist Prescription & Schedule H1 Register (India)

About the Chemist Prescription & Schedule H1 Register (India)

A prescription register for a retail chemist or pharmacy in India, kept in this browser on your device. Enter each prescription as you dispense it — the prescriber, the patient, every medicine with its schedule, quantity, manufacturer, batch and expiry, and the registered pharmacist — and it gets the next serial number to write on the prescription, as rule 65(3) of the Drugs Rules, 1945 requires. Drugs, prescribers and patients you entered before are suggested as you type, so a repeat customer takes seconds on a phone.

From the same entries the register makes the monthly prescription register in the prescribed columns, the separate Schedule H1 register (rule 65(3)(h)), the Schedule X register with a page for each drug and its running balance (rule 65(21)), and an inspection extract of any search — by drug or batch, patient, prescriber, schedule or period. Without a pass the registers stay a free preview: their pages show marked “not for use”, and their PDF, printing and phone pictures unlock with a Premium pass. Your entries, the search, CSV and JSON exports and the encrypted backups are never locked.

Common uses

• A retail chemist or pharmacy entering prescriptions at the counter on a phone, with the serial number to write on each prescription.
• A pharmacist preparing the month’s prescription, Schedule H1 and Schedule X registers for signing and filing.
• Finding every patient who received a recalled batch, or every supply on one doctor’s prescriptions, before an inspection.
• Moving an old register in from a spreadsheet, then keeping it current entry by entry.

What rule 65 asks a chemist to record

Rule 65(3)(1) of the Drugs Rules, 1945 says that a drug supplied on the prescription of a Registered Medical Practitioner (other than Schedule X) is recorded at the time of supply in a prescription register, and that the serial number of the entry is written on the prescription. The register shows:

• (a) the serial number of the entry and (b) the date of supply;
• (c) the name and address of the prescriber;
• (d) the name and address of the patient, or of the owner of an animal;
• (e) the drug or preparation and its quantity — for a medicine made up by the chemist, its ingredients and quantities;
• (f) for drugs of Schedule C, H and H1, the manufacturer, the batch number and the date of expiry;
• (g) the signature of the registered pharmacist who supplied it or supervised the supply.

When a medicine is dispensed again on a prescription already entered, the new entry needs only its serial number, the date, the quantity and a reference to the earlier entry. Medicines supplied in their original containers may be entered in a serially numbered cash or credit memo book instead, if you chose that option in writing when you applied for the licence.

Schedule H1 and Schedule X

• Schedule H1 (rule 65(3)(h)): every supply also goes into a separate register with the prescriber’s name and address, the patient’s name, the name of the drug and the quantity supplied. These records are kept for three years and are open for inspection.
• Schedule X (rule 65(21)): supplies are recorded in a bound register with serially numbered pages, a separate page for each drug: the date, the quantity received with the supplier’s name, address and licence number, the quantity supplied, the manufacturer, the batch or lot, the patient or purchaser’s name and address, the prescription’s reference number, the bill number and date, and the signature of the person who supervised the supply. A Schedule X prescription is in duplicate, and one copy is kept for two years (rule 65(9)(a)).

The Schedule X pages this tool prints follow those columns and keep the balance of each drug; keep them bound and signed, or copy the entries into your bound register, as your licensing authority requires.

How long to keep the registers

Rule 65(7) asks for every register and record kept under the Drugs Rules to be preserved for at least two years from the date of its last entry, unless a rule says otherwise — the Schedule H1 records for three years. The register here never deletes old entries by itself: keep the browser’s copy and your encrypted backups for as long as you must keep the records, and keep the printed, signed registers with your shop’s papers.

Batches and expiry dates

Write the expiry as it is printed on the pack: 03/2027, Mar 2027 or a full date. A month on the pack means the drug may be sold until the last day of that month. An entry whose batch had expired before the date of supply is not saved, because rule 65(17) forbids selling or stocking a drug after its date of expiry (expired stock waiting to go back to the supplier is kept apart, marked “Not for sale”). When a drug is suggested from an earlier supply, its last batch and expiry are filled in for you: check them against the pack you are giving.

Where your register is kept

In this browser on this device (IndexedDB), never on a server. A passcode stores it encrypted (AES-256) and locks it when you step away; an encrypted backup is one file you keep, which restores the whole register on another device. Clearing this browser’s site data deletes the register, so back up regularly: a reminder shows while changes are not backed up.

Limitations

• One register per browser: to use it on another device, restore an encrypted backup there. Two counters entering on different devices do not see each other’s entries.
• The Drugs Rules describe registers written at the time of supply and a bound register for Schedule X. Whether your licensing authority accepts printed pages, and how they must be signed and bound, is for that authority to say: ask your Drugs Inspector.
• It does not bill or track stock: sales and cash memos stay in your billing software, and the stock of each batch is kept in a stock register.
• It records what you enter. It does not check prescriptions, doses, interactions or whether a drug may be sold.

Privacy

Patients’ and prescribers’ names and addresses, medicines and batches stay in this browser on your device (IndexedDB), encrypted when you set a passcode. The registers are laid out on the device and backups are encrypted on the device. Nothing is uploaded.