Wedding Budget Planner
Every event, every cost and every payment — and who pays what.
By event
| Event | Guests | Planned | Forecast | Per guest | Paid |
|---|
By category
| Category | Planned | Forecast | Share |
|---|
Payment schedule
Booked costs not yet fully paid, and costs with a due date, are listed here by date.
| Due | Cost | Still to pay | Family 1 | Family 2 |
|---|
Results are estimates for general information and planning, not financial advice. Banks and institutions may calculate differently (rounding, fees, rate changes). Confirm figures with your lender or a qualified adviser before deciding.
About the Wedding Budget Planner
Plan the whole wedding in one place. Set up the events — engagement, haldi, mehendi, sangeet, wedding and reception, or an engagement party, ceremony and reception, or just one — with their guest numbers, and list the costs of each by category: venue, catering per plate × guests, decor, clothes, jewellery, photography, music, make-up, ceremony, invitations, gifts, travel. Costs that cover every event (clothes, jewellery, a photographer) have a place of their own.
For each cost, enter what you planned, what it is booked for, what you have paid and when the rest is due, and who pays it: one family, the other, or shared in the split you choose. The planner shows the forecast against your budget, the totals by event and category, each family’s share, the cost per guest of each event and a payment schedule with overdue amounts marked. It is saved in this browser as you type; download it as a CSV or a PDF to share with the family.
How to use it
- Choose the events (a preset or your own), your currency and, if you have one, the total budget. Name the two families and how shared costs are split (50% each by default).
- Enter the guests of each event: catering lines priced per guest multiply by it. A line can have its own guest number too.
- For each cost, enter the planned amount (or the rate per plate), and once you book it the booked amount, what you have paid and the date the rest is due. Choose who pays it.
- Add, rename or remove costs and events as your plans change; the totals, the family split and the payment schedule follow.
- Download the PDF to share or print, or the CSV for a spreadsheet; Copy summary gives a short text version for a family chat.
Examples
Sangeet hall planned ₹2,00,000, booked ₹2,20,000 (bride’s family) · dinner ₹1,200 a plate × 150 guests · wedding lunch ₹1,500 a plate × 320, booked ₹5,00,000 (groom’s family) · reception lawn ₹3,00,000 · jewellery planned ₹5,00,000, booked ₹4,50,000 (bride’s family) · photography planned ₹1,50,000, booked ₹1,70,000
Planned ₹18,10,000 · forecast ₹18,20,000 · ₹1,80,000 left · bride’s family ₹9,95,000, groom’s family ₹8,25,000
The forecast takes the booked amount where there is one, else the planned one. Shared costs (dinner, lawn, photography: ₹6,50,000) are split 50/50.
Paid so far: the jewellery in full, ₹50,000 for the hall (rest due 1 Nov), ₹1,00,000 for the lunch (rest due 20 Oct), ₹40,000 for photography
Lunch ₹4,00,000 due 20 Oct · hall ₹1,70,000 due 1 Nov · photography ₹1,30,000 with no date — ₹11,80,000 still to pay in all, with the dinner and the lawn
Paid ₹6,40,000 of the ₹18,20,000 forecast. The schedule lists booked costs and costs with a due date; the dinner and the lawn, not yet booked, count in the total still to pay.
Common uses
- Set a realistic budget before booking venues and caterers.
- Track what each vendor is booked for, what is paid and what is due.
- Agree on how the two families share the costs.
- See what each event costs per guest when deciding guest lists.
How the totals work
- Planned: the amount you set aside — for a per-guest cost, the rate × the guests (the line’s own number, or else the event’s).
- Booked: what you agreed with the vendor. Once you enter it, it replaces the planned amount in the forecast.
- Paid and still to pay: the forecast less what you have paid.
- Left in the budget = your total budget − the forecast; a negative number means you are over.
- Cost per guest of an event = its forecast ÷ its guests.
Splitting the costs between the families
Each cost is paid by one family or shared. Shared costs are split by the percentage you set — 50/50, 60/40 or whatever the families agree — and each family’s share is its own costs plus its part of the shared ones. The payment schedule shows each family’s part of every amount still due, so everyone knows what to keep ready and by when.
Saved on this device, shared as a file
The plan is saved in this browser as you type, so it is there when you come back on the same device; nothing is uploaded. To share it, download the PDF (tables by event, category, family and payment date, and every cost) or the CSV, which opens in Excel, Google Sheets or Numbers. The PDF uses Latin, Greek and Cyrillic letters; for item names in other scripts, use your browser’s Print → Save as PDF.
Limitations
- The planner has no prices: every amount is yours, from your quotes and bookings.
- One due date per cost: for vendors paid in several instalments, enter what is paid so far and the date of the next payment.
- It is saved only in this browser on this device; download the CSV or PDF to keep a copy or to move the plan elsewhere.
Privacy
Everything stays in your browser: the plan is saved only on this device (in this browser’s storage) and is never uploaded. Downloads are made on your device.
Frequently asked questions
How do I calculate catering per plate for a wedding?
Multiply the rate per plate by the guests: ₹1,200 a plate for 150 guests is ₹1,80,000. Choose Per guest for the cost and enter the rate; it uses the event’s guest number unless you enter one for that cost.
How should the costs be split between the two families?
There is no single rule: customs and families differ. Assign each cost to the family paying it, mark the rest as shared and set the split of shared costs; the planner shows each family’s total and its part of every payment still due.
What should a wedding budget include?
For each event: the venue, catering, decor and music; for the whole wedding: clothes, jewellery or rings, photography and video, make-up, the ceremony, invitations, gifts and favours, and travel and stays for guests. The presets list these; add anything else under Other.
How do I track payments to vendors?
Enter the booked amount, what you have paid and the date the rest is due. The payment schedule lists every amount still due in date order, marks overdue ones and shows each family’s part.
Can I plan a wedding with one event, or a Western wedding?
Yes. Choose One event or the engagement party, rehearsal dinner, ceremony and reception preset, or rename and remove events to match yours.
Is my wedding budget saved?
Yes, in this browser on this device, as you type. Nobody else can see it. Start over clears it; download the CSV or PDF to keep a copy.